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IVOA Executive Reports & Minutes

The IVOA have ~tri-monthly telecons and also meet during the course of major international meetings. The contact persons for the projects that participate in IVOA are listed here.

Note dates apply to the GMT time of the meeting

Policy on IVOA Working Group/Interest Group Chairs and Vice Chairs

Background/Terms of Reference

There is a large dispersion in the scope of tasks undertaken by the IVOA Working Groups and Interest Groups. In some cases the scope is very broad, and/or the duration of the undertaking is very long. In other cases the work is more narrowly focused and may not require a great deal of effort or involve a long development time. Hence in some cases the workload of a WG/IG can be so large that it is advisable to share the responsibilities between a Chair and a Vice-Chair. Moreover, in some cases the development of a working group product may be sufficiently extended in time that a Chair or Vice-Chair might be appointed for more than one term in order to assure continuity for the project. In many other cases neither of these conditions will be the case. In general it is felt that a clear definition of leadership of the WG/IG is desirable, hence the ambiguity introduced by the use of Co-Chairs is generally to be avoided unless special condition arise. In addition, in general the Chair and Vice-Chair of a WG/IG should not be chosen from the same project to avoid both being simultaneously overburdened by project demands, with exceptions to this allowed as needed.

Hence the policy on WG/IG Chairs and Vice-Chairs should retain sufficient flexibility so that the maximum efficiency of the WG/IG is retained. However, to avoid confusion or incorrect expectations on the part of all the WG/IG participants, the policy on these positions needs to be clearly defined.

Policy

Chairs: Nominal term for all WG/IG Chairs and Vice-Chairs - 3 years Chairs are selected by IVOA Exec in consultation with others; nominations are invited across the IVOA. Reappointment – fully open after one term. Reappointment of the same person shall be for 1 year terms only.

Vice-Chairs: Nominal Term – 1 to 3 years Selection by IVOA Exec on an “as needed” basis Reappointment – fully open after one term. Reappointment of the same person shall be for 1 year terms only.

Co-Chairs: Normally not appointed. Special circumstances to be considered by the IVOA Exec.

Appeals: Adjudicated by the IVOA Exec.

(Posted 10 Sept 2007 by BobHanisch for DaveDeYoung)

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